{"id":226888,"date":"2011-05-18T00:00:00","date_gmt":"2011-05-17T18:30:00","guid":{"rendered":"https:\/\/www.legalindia.com\/judgments\/mr-mange-ram-vs-lok-sabha-secretariat-on-18-may-2011"},"modified":"2019-01-06T22:58:46","modified_gmt":"2019-01-06T17:28:46","slug":"mr-mange-ram-vs-lok-sabha-secretariat-on-18-may-2011","status":"publish","type":"post","link":"https:\/\/www.legalindia.com\/judgments\/mr-mange-ram-vs-lok-sabha-secretariat-on-18-may-2011","title":{"rendered":"Mr. Mange Ram vs Lok Sabha Secretariat on 18 May, 2011"},"content":{"rendered":"<div class=\"docsource_main\">Central Information Commission<\/div>\n<div class=\"doc_title\">Mr. Mange Ram vs Lok Sabha Secretariat on 18 May, 2011<\/div>\n<pre>                     Central\u00a0Information\u00a0Commission,\u00a0New\u00a0Delhi\n                           File\u00a0No.CIC\/WB\/A\/2009\/000941\u00adSM\n                  Right\u00a0to\u00a0Information\u00a0Act\u00ad2005\u00adUnder\u00a0Section\u00a0\u00a0(19)\n\n\n\n\nDate\u00a0of\u00a0hearing                         :                                       18\u00a0May\u00a02011\n\n\nDate\u00a0of\u00a0decision                        :                                       18\u00a0May\u00a02011\n\n\n\nName\u00a0of\u00a0the\u00a0Appellant\u00a0                  :   Shri\u00a0Mange\u00a0Ram\n                                            924\/4,\u00a0Urban\u00a0Estate,\n                                            Gurgaon\u00a0-\u00a0122\u00a0001.\n\n\nName\u00a0of\u00a0the\u00a0Public\u00a0Authority\u00a0\u00a0          :   CPIO,\u00a0Parliament\u00a0of\u00a0India,\n                                            Lok\u00a0Sabha\u00a0Secretariat,\n                                            Parliament\u00a0House\/Annexe,\n                                            New\u00a0Delhi\u00a0-\u00a0110\u00a0001.\n\n\n\n        The\u00a0Appellant\u00a0was\u00a0present\u00a0in\u00a0person.\n\n        On\u00a0behalf\u00a0of\u00a0the\u00a0Respondent,\u00a0the\u00a0following\u00a0were\u00a0present:\u00ad<\/pre>\n<pre>        (i)     Shri\u00a0Brahm\u00a0Dutt,\u00a0JS\/CPIO,\n        (ii)    S.\u00a0Louis\u00a0Martin,\u00a0JS,\n        (iii)   Shri\u00a0R.C.\u00a0Ahuja,\u00a0AS\u00a0(Retd),\n        (iv)    Shri\u00a0Pawan\u00a0Kumar,\u00a0Addl.\u00a0Director,\n        (v)     Harish\u00a0Chander,\u00a0DS,\n        (vi)    Shri\u00a0Surinder\u00a0Singh,\u00a0Director\/CAPIO\n\n\n\nChief\u00a0Information\u00a0Commissioner                   :       Shri\u00a0Satyananda\u00a0Mishra\n\n\n\n<\/pre>\n<p>2.      In\u00a0our\u00a0order\u00a0dated\u00a01\u00a0March\u00a02011,\u00a0we\u00a0had\u00a0directed\u00a0the\u00a0CPIO\u00a0not\u00a0only\u00a0to\u00a0<\/p>\n<p>provide\u00a0the\u00a0desired\u00a0information\u00a0against\u00a0all\u00a0the\u00a0queries\u00a0of\u00a0the\u00a0Appellant\u00a0but\u00a0also\u00a0<\/p>\n<p>to \u00a0 appear \u00a0 before \u00a0 us \u00a0 along \u00a0 with \u00a0 the \u00a0 officers \u00a0 concerned \u00a0 responsible \u00a0 for \u00a0 not\u00a0<\/p>\n<p>CIC\/WB\/A\/2009\/000941\u00adSM<br \/>\n providing\u00a0the\u00a0information\u00a0in\u00a0time\u00a0to\u00a0explain\u00a0the\u00a0reasons.\u00a0Today,\u00a0the\u00a0CPIO\u00a0along\u00a0<\/p>\n<p>with\u00a0the\u00a0relevant\u00a0officers\u00a0appeared\u00a0before\u00a0us\u00a0during\u00a0the\u00a0hearing.\u00a0The\u00a0Appellant\u00a0<\/p>\n<p>was\u00a0also\u00a0present.\u00a0We\u00a0heard\u00a0their\u00a0submissions.\n<\/p>\n<\/p>\n<p>3.      The\u00a0Appellant\u00a0had\u00a0made,\u00a0in\u00a0all,\u00a011\u00a0queries.\u00a0In\u00a0the\u00a0detailed\u00a0reply\u00a0sent\u00a0to\u00a0<\/p>\n<p>him, \u00a0 the \u00a0 CPIO\u00a0 has \u00a0 observed\u00a0 that \u00a0 the \u00a0 relevant\u00a0 records\u00a0 against\u00a0 most \u00a0 of \u00a0 the\u00a0<\/p>\n<p>queries\u00a0were\u00a0no\u00a0longer\u00a0available\u00a0and,\u00a0therefore,\u00a0no\u00a0information\u00a0could\u00a0be\u00a0given.\u00a0<\/p>\n<p>On\u00a0the\u00a0other\u00a0hand,\u00a0the\u00a0Appellant\u00a0pointed\u00a0out\u00a0that\u00a0he\u00a0had\u00a0proof\u00a0with\u00a0him\u00a0of\u00a0<\/p>\n<p>having\u00a0submitted\u00a0several\u00a0communications\u00a0and\u00a0complaints\u00a0at\u00a0various\u00a0levels\u00a0in\u00a0<\/p>\n<p>the\u00a0Lok\u00a0Sabha\u00a0secretariat\u00a0and,\u00a0therefore,\u00a0it\u00a0was\u00a0not\u00a0right\u00a0on\u00a0the\u00a0part\u00a0of\u00a0the\u00a0<\/p>\n<p>CPIO\u00a0or\u00a0others\u00a0to\u00a0claim\u00a0that\u00a0no\u00a0records\u00a0were\u00a0available.\u00a0During\u00a0the\u00a0detailed\u00a0<\/p>\n<p>hearing\u00a0of\u00a0the\u00a0matter,\u00a0it\u00a0turned\u00a0out\u00a0that\u00a0in\u00a0the\u00a0Lok\u00a0Sabha\u00a0secretariat,\u00a0there\u00a0is\u00a0no\u00a0<\/p>\n<p>practice\u00a0of\u00a0maintaining\u00a0any\u00a0record\u00a0of\u00a0movement\u00a0of\u00a0communications,\u00a0such\u00a0as,\u00a0<\/p>\n<p>letters\u00a0 et\u00a0 cetera\u00a0 within\u00a0 the\u00a0secretariat\u00a0 and,\u00a0 therefore,\u00a0it\u00a0was\u00a0 not\u00a0possible\u00a0 to\u00a0<\/p>\n<p>identify\u00a0exactly\u00a0if\u00a0any\u00a0communication\u00a0as\u00a0claimed\u00a0by\u00a0the\u00a0Appellant\u00a0had\u00a0indeed\u00a0<\/p>\n<p>been\u00a0received\u00a0in\u00a0the\u00a0relevant\u00a0section\u00a0or\u00a0not.\u00a0However,\u00a0on\u00a0a\u00a0thorough\u00a0scrutiny\u00a0of\u00a0<\/p>\n<p>the\u00a0queries\u00a0of\u00a0the\u00a0Appellant\u00a0and\u00a0the\u00a0reply\u00a0given\u00a0by\u00a0the\u00a0CPIO\u00a0in\u00a0each\u00a0case,\u00a0we\u00a0<\/p>\n<p>noted \u00a0 that \u00a0 due \u00a0 diligence \u00a0 had \u00a0 not \u00a0 been \u00a0 made \u00a0 in \u00a0 tracing \u00a0 the \u00a0 relevant\u00a0<\/p>\n<p>papers\/records\u00a0before\u00a0giving\u00a0a\u00a0summary\u00a0response\u00a0that\u00a0no\u00a0record\u00a0was\u00a0available.<\/p>\n<p>4.      In\u00a0the\u00a0light\u00a0of\u00a0the\u00a0above,\u00a0we\u00a0would\u00a0like\u00a0to\u00a0direct\u00a0the\u00a0CPIO\u00a0once\u00a0again\u00a0to\u00a0<\/p>\n<p>search\u00a0 for\u00a0 the\u00a0 relevant\u00a0records\u00a0 in \u00a0the\u00a0sections\u00a0 concerned\u00a0 and,\u00a0if\u00a0 traced,\u00a0 to\u00a0<\/p>\n<p>provide\u00a0copies\u00a0of\u00a0the\u00a0relevant\u00a0action\u00a0taken\u00a0reports\u00a0and\u00a0other\u00a0documents\u00a0to\u00a0the\u00a0<\/p>\n<p>Appellant\u00a0within\u00a010\u00a0working\u00a0days\u00a0from\u00a0the\u00a0receipt\u00a0of\u00a0this\u00a0order.\u00a0However,\u00a0if\u00a0<\/p>\n<p>some\u00a0or\u00a0all\u00a0of\u00a0the\u00a0relevant\u00a0records\u00a0are\u00a0not\u00a0traceable\u00a0any\u00a0longer,\u00a0we\u00a0direct\u00a0the\u00a0<\/p>\n<p>CPIO\u00a0to\u00a0confirm\u00a0this\u00a0to\u00a0the\u00a0Appellant\u00a0in\u00a0a\u00a0sworn\u00a0affidavit\u00a0within\u00a0the\u00a0same\u00a0period.\u00a0<\/p>\n<p>We\u00a0further\u00a0direct\u00a0the\u00a0CPIO\u00a0to\u00a0state\u00a0in\u00a0the\u00a0said\u00a0affidavit\u00a0if\u00a0the\u00a0relevant\u00a0records\u00a0<\/p>\n<p>CIC\/WB\/A\/2009\/000941\u00adSM<br \/>\n had \u00a0 been \u00a0 destroyed \u00a0 in \u00a0 terms\u00a0 of \u00a0 the \u00a0 guidelines\u00a0 followed \u00a0 by \u00a0 the \u00a0 Lok \u00a0 Sabha\u00a0<\/p>\n<p>secretariat\u00a0for\u00a0retention\u00a0of\u00a0records.\n<\/p>\n<\/p>\n<p>5.      While\u00a0dealing\u00a0with\u00a0this\u00a0matter,\u00a0we\u00a0were\u00a0rather\u00a0surprised\u00a0to\u00a0know\u00a0that\u00a0the\u00a0<\/p>\n<p>Lok\u00a0Sabha\u00a0secretariat\u00a0did\u00a0not\u00a0have\u00a0any\u00a0system\u00a0of\u00a0maintaining\u00a0records\u00a0about\u00a0<\/p>\n<p>the\u00a0receipt\u00a0and\u00a0dispatch\u00a0of\u00a0communications\u00a0including\u00a0files\u00a0among\u00a0its\u00a0various\u00a0<\/p>\n<p>divisions.\u00a0Unless\u00a0such\u00a0catalogues\u00a0are\u00a0maintained\u00a0to\u00a0keep\u00a0a\u00a0record\u00a0of\u00a0the\u00a0trail\u00a0of\u00a0<\/p>\n<p>movement\u00a0of\u00a0papers\u00a0in\u00a0the\u00a0office,\u00a0retrieval\u00a0of\u00a0the\u00a0relevant\u00a0records\u00a0when\u00a0sought\u00a0<\/p>\n<p>under\u00a0the\u00a0Right\u00a0to\u00a0Information\u00a0(RTI)\u00a0Act\u00a0would\u00a0become\u00a0extremely\u00a0difficult.\u00a0In\u00a0<\/p>\n<p>fact,\u00a0section\u00a04\u00a0of\u00a0the\u00a0Right\u00a0to\u00a0Information\u00a0(RTI)\u00a0Act\u00a0clearly\u00a0mandates\u00a0that\u00a0the\u00a0<\/p>\n<p>public\u00a0authority\u00a0should\u00a0maintain\u00a0all\u00a0its\u00a0records\u00a0duly\u00a0catalogued\u00a0and\u00a0indexed\u00a0in\u00a0a\u00a0<\/p>\n<p>manner\u00a0and\u00a0form\u00a0which\u00a0would\u00a0facilitate\u00a0the\u00a0right\u00a0to\u00a0information.\u00a0In\u00a0this\u00a0age\u00a0of\u00a0<\/p>\n<p>computerisation,\u00a0maintaining\u00a0such\u00a0catalogues\u00a0to\u00a0keep\u00a0a\u00a0tab\u00a0on\u00a0the\u00a0movement\u00a0<\/p>\n<p>of\u00a0records\u00a0from\u00a0one\u00a0division\u00a0to\u00a0another\u00a0or\u00a0from\u00a0one\u00a0office\u00a0to\u00a0another\u00a0should\u00a0be\u00a0<\/p>\n<p>very\u00a0easy.\u00a0We\u00a0would\u00a0like\u00a0the\u00a0CPIO\u00a0to\u00a0place\u00a0this\u00a0order\u00a0before\u00a0the\u00a0Secretary\u00ad<\/p>\n<p>General\u00a0for\u00a0appropriate\u00a0action\u00a0in\u00a0this\u00a0regard.\n<\/p>\n<\/p>\n<p>6.      The\u00a0matter\u00a0is\u00a0disposed\u00a0off\u00a0accordingly.\n<\/p>\n<\/p>\n<p>7.      Copies\u00a0of\u00a0this\u00a0order\u00a0be\u00a0given\u00a0free\u00a0of\u00a0cost\u00a0to\u00a0the\u00a0parties.<\/p>\n<p>                                                                  (Satyananda\u00a0Mishra)<br \/>\n                                                   Chief\u00a0Information\u00a0Commissioner<\/p>\n<p>        Authenticated\u00a0true\u00a0copy.\u00a0\u00a0Additional\u00a0copies\u00a0of\u00a0orders\u00a0shall\u00a0be\u00a0supplied\u00a0against\u00a0<br \/>\napplication\u00a0and\u00a0payment\u00a0of\u00a0the\u00a0charges\u00a0prescribed\u00a0under\u00a0the\u00a0Act\u00a0to\u00a0the\u00a0CPIO\u00a0of\u00a0this\u00a0<br \/>\nCommission.\n<\/p>\n<p>CIC\/WB\/A\/2009\/000941\u00adSM<br \/>\n                              (Vijay\u00a0Bhalla)<br \/>\n                          Deputy\u00a0Registrar<\/p>\n<p>CIC\/WB\/A\/2009\/000941\u00adSM\n <\/p>\n","protected":false},"excerpt":{"rendered":"<p>Central Information Commission Mr. Mange Ram vs Lok Sabha Secretariat on 18 May, 2011 Central\u00a0Information\u00a0Commission,\u00a0New\u00a0Delhi File\u00a0No.CIC\/WB\/A\/2009\/000941\u00adSM Right\u00a0to\u00a0Information\u00a0Act\u00ad2005\u00adUnder\u00a0Section\u00a0\u00a0(19) Date\u00a0of\u00a0hearing : 18\u00a0May\u00a02011 Date\u00a0of\u00a0decision : 18\u00a0May\u00a02011 Name\u00a0of\u00a0the\u00a0Appellant\u00a0 : Shri\u00a0Mange\u00a0Ram 924\/4,\u00a0Urban\u00a0Estate, Gurgaon\u00a0&#8211;\u00a0122\u00a0001. Name\u00a0of\u00a0the\u00a0Public\u00a0Authority\u00a0\u00a0 : CPIO,\u00a0Parliament\u00a0of\u00a0India, Lok\u00a0Sabha\u00a0Secretariat, Parliament\u00a0House\/Annexe, New\u00a0Delhi\u00a0&#8211;\u00a0110\u00a0001. The\u00a0Appellant\u00a0was\u00a0present\u00a0in\u00a0person. On\u00a0behalf\u00a0of\u00a0the\u00a0Respondent,\u00a0the\u00a0following\u00a0were\u00a0present:\u00ad (i) Shri\u00a0Brahm\u00a0Dutt,\u00a0JS\/CPIO, (ii) S.\u00a0Louis\u00a0Martin,\u00a0JS, (iii) Shri\u00a0R.C.\u00a0Ahuja,\u00a0AS\u00a0(Retd), (iv) Shri\u00a0Pawan\u00a0Kumar,\u00a0Addl.\u00a0Director, (v) Harish\u00a0Chander,\u00a0DS, (vi) Shri\u00a0Surinder\u00a0Singh,\u00a0Director\/CAPIO Chief\u00a0Information\u00a0Commissioner : Shri\u00a0Satyananda\u00a0Mishra 2. In\u00a0our\u00a0order\u00a0dated\u00a01\u00a0March\u00a02011,\u00a0we\u00a0had\u00a0directed\u00a0the\u00a0CPIO\u00a0not\u00a0only\u00a0to\u00a0 provide\u00a0the\u00a0desired\u00a0information\u00a0against\u00a0all\u00a0the\u00a0queries\u00a0of\u00a0the\u00a0Appellant\u00a0but\u00a0also\u00a0 to [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_lmt_disableupdate":"","_lmt_disable":"","_jetpack_memberships_contains_paid_content":false,"footnotes":""},"categories":[39,1],"tags":[],"class_list":["post-226888","post","type-post","status-publish","format-standard","hentry","category-central-information-commission","category-judgements"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.3 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Mr. Mange Ram vs Lok Sabha Secretariat on 18 May, 2011 - Free Judgements of Supreme Court &amp; High Court | Legal India<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.legalindia.com\/judgments\/mr-mange-ram-vs-lok-sabha-secretariat-on-18-may-2011\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Mr. Mange Ram vs Lok Sabha Secretariat on 18 May, 2011 - Free Judgements of Supreme Court &amp; 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