CENTRAL INFORMATION COMMISSION
Room No. 308, B-Wing, August Kranti Bhawan, Bhikaji Cama Place, New Delhi-110066
File No. CIC/SM/C/2009/000405/LS
(A.N. Prasad -Vs- Indian Army)
Date : 12.3.2010
The proceedings of the Commission dated 2nd February, 2010 are reproduced
below :-
"Complainant : Shri A.N. Prasad
Public Authority : Indian Army
(through Brig Ved Prakash)
Date of Hearing : 2.2.2010
Dated of Interim Decision : 2.2.2010
Facts
:-
By his letter of 4th October, 2008, the appellant had requested for information on
03 paras from the CPIO. This was responded to by the CPIO vide letter dated
6.11.2008 followed by another letter dated 19.11.2008. The appellant has not
filed appeal before first Appellate Authority and has filed this complaint before
this Commission.
2. Heard on 2.2.2010. Appellant is present. The Public Authority is
represented by the officer named above. The appellant fairly submits that he has
received the requisite information from the Public Authority in the intervening
period. Nevertheless, he has one basic issue to raise in this connection and, that
is, whether the CPIO has the legal authority to ask for proof of identity from the
information seeker. It is his forceful plea that the law does not call upon and
information seeker to establish his identity. He has relied on this Commission’s
decision in File No CIC/WB/C/2009/900532 dated 8.1.2010 (Chanderkant
Yamuna Das Karira -Vs- Vice President Secretariat) wherein the Vice President’s
Secretariat had prescribed a format for seeking information which called for
information such as gender, date of birth, father’s full name, mother’s full name,
proof of residence, etc. The Commission had taken the view that a bare minimum
requirement for a citizen who desires to obtain any information under the RTI Act
is that he shall make a request in writing or through electronic means and no other
information is required to be provided by him. However, this kind of information
can be sought in cases where there is a reasonable doubt about the citizenship of
the information seeker. In this view of the matter, the Commission had advised
the Vice President’s Secretariat to modify the format referred to above. Another
case relied upon by him is File No CIC/SM/A/2009/000216 decided on 11.6.2008
(S.C. Das -Vs- Bank of India) wherein another Bench of the Commission had
held that CPIO was not right in insisting on proof of the identity of the
information seeker. In yet another case decided by another Bench of the
Commission in File No CIC/MA/C/2009/00246 decided on 6.8.2009 (Bhaskar
Jyoti Gogoi -Vs- All India Limited), the Commission had held that “denial of
information merely on the ground that the appellant has not submitted his
citizenship proof is unacceptable.”
3. It is, thus, the forceful plea of the appellant that denial of information only
on the ground that the information seeker has not been able to establish his
identity as a citizen of India cannot be said to be in line with the provisions of the
RTI Act. However, he fairly concedes that taking into consideration the
sensitivity of the information purported to be disclosed, the Military authorities
may ask for proof of citizenship, on a selective basis, as a matter of abundant
caution.
4. On the other hand, Brig Ved Parkash would submit as follows :-
(I) that the Army is insisting on proof of citizenship from the information
seekers in line with section 3 of the RTI Act. According to him, section 3
provides that only a citizen of India shall have the right to seek
information. In other words, a non-citizen does not have this right.
(II) that the Armed Forces are holders of sensitive information and they have
to take adequate precautions to ensure that it does not fall into
hostile/undesirable hands, prejudicing the national security.
(III) that it is not necessary that every information seeker should enclose with
the RTI application a copy of the photo identity card as the people living
in rural areas may not have such identity cards. However, if any of the
following documents is enclosed with the RTI application, the Army will
have no problem in supplying the requested information viz :-
(i) letter of the village Sarpanch to say that the information seeker is living in
a particular village;
(ii) letter of the Chairman of the Municipality;
(iii) letter from a gazetted officer of Central or State Government to say that
information seeker is resident of a particular place;
(iv) letter from MLS/MP of the area; (v) copy of the ration card issued by the competent authority; (vi) letter from any respectable person of the area to testify the bonafides of
the information seeker alongwith a proof of his own identification; and
(vii) copy of the driving licence etc.
5. Yet another point raised by the appellant is that as per Rule 3 notified by
DoPT vide Notification dated 16.9.2005, the RTI application is required to be
accompanied by application fee of Rs 10/- by way of cash or Demand Draft or
Bbanker’s cheque payable to the Accounts Officer of the Army. However, as per
Army website, the fee is to be deposited in favour of GSO-I of the Indian Army.
Thus, there is apparent contradiction between the Rules framed by the DoPT and
the information put on the Army website. To this, Brig Ved Parkash would
respond that GSO-I of the Indian Army is actually the Accounts Officer of the
Army for RTI matters. However, he has no objection to clarify this position in
the Army website.
6. The hearing has remained inconclusive. The matter is adjourned to
12.3.2010 at 1500 hrs.”
2. As scheduled, the hearing is resumed today dated 12.03.2010. The Indian Army
is represented by Col. A.K. Vyas and Maj R.N. Panhotra. Appellant is present alongwith
Shri Rajiv Lochan Mahunta and Ms. Bhumika Nanda.
3. Col. Vyas would submit that as the Army is the holder of sensitive information,
certain precautions are required to be taken before disclosure of information. It is his
plea that as per section 3 of the RTI Act, only an Indian citizen can seek information
and in this view of the matter, the CPIO is well within his rights to ascertain the
citizenship of the information seeker. He cites a specific case in which the applicant had
sought information about certain sensitive purchases made by an Armoured Regiment
and, on verification, it was found that that person had never sought any information and
somebody else had masqueraded for him. He would also submit that certain individuals
are seeking personal informations about Army personnel concerning disciplinary
proceedings etc. under fake names and, therefore, due care and caution has to be
exercised by the CPIOs before making disclosures. He, therefore, fully justifies the
stance of CPIOs to seek citizenship proof from the information seekers.
4. On the other hand, Shri Prasad produces a number of decisions of the
Commission to reinforce his argument that the practice being followed by the CPIOs of
the Army is not consistent with the provisions of law. The operative portions of these
decisions are extracted below :-
(I) File No. CIC/WB/C/2009/900352 decided on 10.1.2010(Chanderkant
Jamnadas Karira -Vs- Vice President’s Secretariat).
“A bare minimum requirement for a citizen who desires to obtain any
information under this Act is that he shall make a request in writing or through
electronic means in English or in Hindi or in the official language of the area
in which the application is being made. It is clear, therefore, that asking the
applicants to declare any form of allegiance is ultra virus. For this reason, it is
recommended that it is only in cases where there is a reasonable doubt as to
the citizenship of the applicant that the public authority may seek proof
of citizenship which, presumably, is the objective of the above clause.”
(II) File No. CIC/SM/A/2009/000216 decided on 25.11.2009 (S.C.Das -Vs-
Bank of India).
“After hearing their submissions, we are of the view that CPIO was not right
in insisting on a proof of identity and the Appellate Authority was not right in
denying a number of information by citing the above provisions of the RTI
Act.”
(III) File No. CIC/MA/C/2009/00246 decided on 6.8.2009 (Bhasker Jyoti Gogoi
-Vs- Oil India Limited).
“A Public Authority is expected to disclose the information relating to the
outcome of the process of selection of staff. In view of this, the denial of
information merely on the ground that the appellant has not submitted his
citizenship proof, is unacceptable.”
5. Besides, Shri Prasad has also cited the decision dated 12.6.2009 of Meghalaya
State Information Commission in File No. MIC/Complaint/21/2009/11 wherein the
Commission has held as follows :-
“On the other hand, the Respondent – PIO wanted proof of his Indian citizenship
through such documents like caste certificate, EPIC, Nokma certificate of his
permanent residence etc. Such requirements by the Respondent – PIO are not in
consonance with the provisions of Law. In fact, Section 6(2) of the RTI Act
states that “an applicant making request for information shall not be required
to give any reason for requesting any information or any other personal
details except those that may be necessary for contacting him.”
6. Further more, Shri Prasad draws the Commission’s attention to section 6(2) of the
RTI Act which, according to him, does not require an information seeker to provide any
information other than the personal details which may be necessary to contact him. He
also repells the argument of Col. Vyas that the CPIO is empowered to seek proof of
citizenship in terms of section 03 of the RTI Act.
DECISION
7. No doubt, information can be sought only by an Indian citizen under section 3 of
the RTI Act. It has, however, come to the notice of the Commission that apart from the
CPIOs of the Armed Forces, CPIOs of certain civil organizations also are insisting on
proof of citizenship. It is to be noted in the three decisions of the Commission cited
above, there is concensus that proof of citizenship is not required to be given by the
information seekers. The Meghalaya State Information Commission has also taken the
same line on the ground that seeking this proof would be over-stretching the limits of
law. However, it is to be noted that the Armed Forces stand on a slightly different
footing in as much as, notwithstanding the fact that sensitive information has been barred
from disclosure under section 8(1) of the RTI Act, yet the residual information, at times,
may be sensitive from security angle and this concern can not be totally disregarded. It is
trite that under this Act, disclosure is the rule and non-disclosure, an exception. We can
not lose sight of the fact that certain information seekers living in rural areas may not
have any proof of their identity in any of the forms enumerated in para 4(III) of this
Commissions proceedings dated 2.2.2010 extracted above, let alone proof of citizenship.
It may also be that some of them have proof in one of the forms referred to above but
furnishing of such proof before the CPIOs may be cumbersome and may involve costs
and delays. To deprive such individuals of their statutory rights would not be just, fair
and equitable. Considering the totality of circumstances, including the concerns of the
Armed Forces, we are of the opinion that the proof of citizenship is not required from an
information seeker as a matter of principle. However, in certain exceptional
circumstances, where the CPIOs, particularly of the Armed Forces, have a doubt about
the citizenship of the information seeker, it is open to such CPIOs to seek proof of
citizenship. The Commission directs that the CPIOs would exercise this option only in
exceptional cases.
8. Yet another issue raised by the appellant concerns the acceptance of prescribed
fee by the Army Authorities in terms of the Rules framed by the Central Government. To
this, Col. Vyas would respond that the fee is being accepted by the Army authorities if
the IPO is addressed to the Accounts Officer, RTI, located at Army Headquarters, New
Delhi. The appellant suggests that this position should be clarified on the Army Web
site. Col. Vyas assures the Commission that it would be done soon.
9. The matter is decided accordingly.
Sd/-
( M.L. Sharma )
Central Information Commissioner
Authenticated true copy. Additional copies of orders shall be supplied against application
and payment of the charges, prescribed under the Act, to the CPIO of this Commission.
(K.L. Das)
Assistant Registrar
Address of parties :
1. Brig. Ved Parkash, CPIO,
ADG AE, G-6, D-1 Wing,
Sena Bhawan, Gate No. 4,
IHQ of MoD(Army),
New Delhi-110001.
2. Shri A.N. Prasad,
A-311, Meera Bagh, Paschim Vihar,
New Delhi-110087.
A-311, Meera Bagh, Paschim Vihar,
New Delhi-110087.