Central Information Commission
CIC/OK/A/2009/000045-AD
Dated June 17, 2009
Name of the Applicant : Mr.Umakant Prasad
Name of the Public Authority : ER, Jamalpur
Background
1. The Applicant filed an RTI application dt.10.5.08 with the CPIO, ER, Jamalpur.
He requested for certified copy of Roster register for the period 1990 to 1997
and Post Based Roster register from 1997 to 2002. The CPIO replied on
3.6.08 stating that cadre of SS/Erector at that time was centralized and
controlled by HQ. Hence the question to provide the certified copy of Roster
at this end does not arise. He also added that the preservation period for all
other types of Registers and Books is three years as per CME’s office
Memorandum dt.1.8.02. Not satisfied with the reply, the Applicant filed an
appeal dt.27.6.08 with the Appellate Authority. On not receiving any reply,
he filed a second appeal dt.6.10.08 before the CIC.
2. The Bench of Mrs. Annapurna Dixit, Information Commissioner, scheduled the
hearing for June 17, 2009.
3. Mr. U. Halder, Dy. CME cum CPIO, Mr. A Datta, CWM cum Appellate Authority
and Mr. Y.N. Manna, APO represented the Public Authority.
4. The Applicant was not present during the hearing.
Decision
5. The Respondent submitted that as per the appeal dated 19.7.08 sent to the
first Appellate Authority, the Appellant admitted to having received the 20
year old Roster Register. With regard to the PBR register, the Respondent
submitted that the PBR registers for the period 1997 to 2002 are not available
since as per the O.M. issued by the Chief Mechanical Engineer, ER dated
1.8.02, the period of preservation for all types of registers is only 3 years.
According to the Respondent as per the O.M., the PBRR sought by the
Appellant have been destroyed and therefore are not available. The
Commission noted that that there is no information to be provided with
regard to the PBR and accordingly dismisses the appeal.
(Annapurna Dixit)
Information Commissioner
Authenticated true copy:
(G. Subramanian)
Asst. Registrar
Cc:
1. Mr.Umakant Prasad
Barikali Mandir Marg
Sadar Bazar
Jamalpur
Munger 811 214
2. The CPIO
Eastern Railway
Dy. Chief Mechanical Engineer/Crane
Jamalpur Division
Jamalpur
3. The Appellate Authority
Eastern Railway
General Manager’s Office
Fairlie Place
Kolkata 700 001
4. Officer incharge, NIC
5. Press E Group, CIC