Central Information Commission, New Delhi
File No.CIC/SM/A/2010/001542
Right to Information Act2005Under Section (19)
Date of hearing : 17 October 2011
Date of decision : 17 October 2011
Name of the Appellant : Shri Mukti Nath Rai
Ex. Clerk cum Cashier, (Punjab National
Bank, Janta Bazar Branch), S/o. Late Shri
Heera Lal, Vill - Sahasarawan, PO
Sahasarawan via Bhagwanpurhat, PS
Bhagwanpurhat, Distt - Siwan,
Bihar - 841 408.
Name of the Public Authority : CPIO, Punjab National Bank,
Circle Office, Aghoria Bazar,
Distt - Muzaffarpur, Bihar.
The Appellant was present.
On behalf of the Respondent, Shri A.K. Barnwal, Chief Manager was
present.
Chief Information Commissioner : Shri Satyananda Mishra
2. The Appellant was present in the Siwan studio of the NIC. The
Respondent was present in the Muzaffarpur studio. We heard their
submissions.
3. The Appellant had sought the photocopy of his own appointment order.
CIC/SM/A/2010/001542
The CPIO informed him that most of the records maintained in the circle office
of the bank including the desired information had been destroyed in a fire and,
therefore, it was not possible to provide a copy of the same.
4. During the hearing, the Appellant submitted that even if there was a fire
in the circle office, the copy of his appointment order could be found out in the
digital database maintained by the bank for all its employees or even in the
branch where he was last posted. In response, the Respondent submitted that
the bank had computerised the HR details of its employees in 2004 while the
Appellant himself had been removed from the service of the bank in 2003 and,
therefore, his personal records had not been computerised. He further clarified
that his appointment order was also not available in the relevant branch. Thus,
according to him, the bank does not have the desired record anywhere.
5. If that is so, we direct the CPIO to confirm to the Appellant within 10
working days of receiving this order in a sworn affidavit this fact, namely, that
the copy of the appointment order of the Appellant was not available in the
bank’s records in any of its offices or in its computer database.
6. The appeal is disposed off accordingly.
7. Copies of this order be given free of cost to the parties.
(Satyananda Mishra)
Chief Information Commissioner
CIC/SM/A/2010/001542
Authenticated true copy. Additional copies of orders shall be supplied against
application and payment of the charges prescribed under the Act to the CPIO of this
Commission.
(Vijay Bhalla)
Deputy Registrar
CIC/SM/A/2010/001542