Central Information Commission
CIC/AD/A/2009/001346
Dated November 23, 2009
Name of the Applicant : Shri G.Anandaiah
Name of the Public Authority : Dept. of Posts, Chennai
Background
1. The Applicant filed an RTI application dt.18.6.09 with the CPIO & APMG(PLI), DoP,
Chennai. He stated that on 1.4.06, 24 bags of PLI schedules and old records were
sold by Shri T.K.Govindarajan, Postal Assistant, PLI Section, O/o CPMG, Chennai by
putting gate pass and signing by himself for SS, O/o CPMG, Chennai. In this context,
he requested for the following information:
i) Certified copy of the gate pass dt.1.4.06.
ii) Total amount collected by sales of PLI Schedules
iii) Date of credit in the P.O with a copy of ACG-67 receipt.
iv) If not credited a copy of nature of action taken for the non credit of sales of
PLI schedules.
The CPIO replied on 20.7.09 stating that information against point (i) is not available
since the gate pass has been weeded out along with old records as its period of
preservation was over. Against (ii) he stated that total amount collected by sales was
Rs. 1307/- . Wiyth regard to point (iii) the CPIO requested the Applicant to pay Rs.2/-
for the supply of receipt . Not satisfied with the reply, the Applicant filed an appeal
dt.10.8.09 with the Appellate Authority stating that information related to the gate
pass was false as no relevant ruling has been provided regarding its preservation. He
also stated that amount of Rs.1307/- towards the sale of PLI schedules is not
acceptable and that information provided against point (iv ) that no action is required,
is also not acceptable. He stated that Rs.38,800/- should have been collected and
credited to the Govt. account instead of Rs.1307/-. The Appellate Authority vide his
order dt.25.8.09 stated that against point (i), gate passes are weeded out after a
period of 6 months. Though, there is no specific ruling on this subject in respect of
Circle Office, the period of preservation of gate passes issued in Mail Motor Service is 6
months, as mentioned in the Hand Book issued by Postal Training Centre, Mysore.
The same procedure is followed at the Circle Office. Rulings in this regard pertaining
to Circle Office are not available and hence the information on the same could not be
furnished. Being aggrieved with the reply, the Applicant filed a second appeal
dt.11.9.09 before CIC reiterating his request for the information.
2. The Bench of Mrs. Annapurna Dixit, Information Commissioner, scheduled the hearing
for November 23, 2009.
3. Shri K.Somasundaram, CPIO represented the Public Authority.
4. The Applicant was not present during the hearing.
Decision
5 The Commission after hearing the submission of the Respondent holds that partial
information has been provided to the Appellant. Accordingly the Commission in the
interest of the Appellant directs the CPIO to provide a copy of the relevant rule in the
Hand Book issued by the Postal Training Centre, Mysore in support of the weeding
out of the gate pass, as also the information against point (iii), if not already provided,
to the Appellant , by 25.12.08
6. The appeal is accordingly disposed of..
(Annapurna Dixit)
Information Commissioner
Authenticated true copy:
(G.Subramanian)
Asst. Registrar
Cc:
1. Shri G.Anandaiah
Section Supervisor
O/o Post Master General
Western Region (TN)
Coimbatore
2. The CPIO &
APMG(PLI)
O/o Chief Post Master General
Tamil Nadu Circle
Chennai
3. The Appellate Authority
O/o Chief Post Master General
Tamil Nadu Circle
Chennai
4. Officer incharge, NIC
5. Press E Group, CIC